Become a Team Manager

Thinking about becoming a Team Manager? It’s one of the most impactful ways to support your child’s team and help create a great experience for players, coaches, and families.

Team Managers are the backbone of every VAFC team. As a volunteer—often a parent—you play a key role in creating a positive team experience, helping everything run smoothly off the field so players can focus on enjoying the game.

You don’t need prior experience—just a willingness to help, stay organized, and communicate with families. It’s a highly rewarding role where you’ll build connections, support your child’s development, and make a meaningful impact on the team’s season. The club provides tools, guidance, and support every step of the way.

Key Responsibilities:

  • Coordinate team communication, including practice schedules, game details, and updates
  • Track player availability to ensure teams are organized for games and training
  • Support the coach by directing questions about playing time, positions, and selection appropriately
  • Maintain basic team records (e.g., player cards, scores, and game information)
  • Assist with registration requirements and liaise with club staff when needed
  • Help foster a positive, respectful environment among players and families
  • Serve as the main point of contact between the team, parents, and the club


What’s Involved

Becoming a Team Manager is simple, and VAFC will support you through each step.

1. Check if your team needs a manager

If your team does not already have a Team Manager, speak with your coach and offer to help.

2. Let VAFC know

Once you have agreed to become a Team Manager, please notify VAFC so we can update our records and provide next steps.Contact: Registrar@vafc.ca

3. Complete your Criminal Record Check

All Team Managers are required to complete a Criminal Record Check. VAFC will send instructions directly, and the process is completed online at no cost.

4. Attend team official support sessions

VAFC provides guidance and support before the season begins, including online meetings or resources for Team Managers and team officials.

5. Stay connected throughout the season

Team Managers help keep communication flowing, support the coach, and help families stay informed and organized.

Volunteer Reimbursement

Team Manager roles are seasonal volunteer positions and eligible for VAFC’s $75 volunteer reimbursement fee..

Frequently Asked Questions

Do I need soccer experience to be a Team Manager?

  • No. The role is focused on organization, communication, and supporting the team off the field.

Do I need a Criminal Record Check?

  • Yes. All Team Managers must complete a Criminal Record Check. VAFC will provide instructions, and there is no cost to you.

How much time does it take?

  • The time commitment varies by team, but most of the role involves regular communication, schedule updates, and helping families stay organized.

Am I responsible for playing time or team selection questions?

  • No. Questions about player selection, positions, playing time, tactics, or development should be directed to the coach.

Who do I contact once I agree to be a Team Manager?

  • Please contact Registrar@vafc.ca so VAFC can update its records and send you next steps.
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